Download microsoft 365 emial archive

The inactive mailbox content can be searched with eDiscovery tool. To learn more about searching and exporting mailbox data through eDiscovery, follow the steps from this article. Deleted content exportable through eDiscovery. Cons: Prior to deleting a mailbox, it requires an Exchange Online 2 license, which can be reassigned after deleting the user. It may take up to 60 minutes for a legal hold to start working.

As soon as CodeTwo Backup finishes the backup job, you can delete the user in Office portal and free their license.

Pros: you can use the software to export mailboxes to a safe format or to PST archives. If configured beforehand, requires only to block sign in for a user. If not — you can archive blocked users. Allows accessing backed up data any time, locally. Method 1. Launch Outlook. It has a blue icon with an "O" over an envelope. This works in Outlook. You can use Outlook , , , or Office Open an email you want to save.

Select an email folder in the sidebar to the left and then double-click the email you want to save. It's the first menu in the menu bar at the top of Outlook. Click Save As. It's the third option in the File menu. Select a folder to save your folder in. You can click a folder in the Quick Access bar to the left or double-clicking a folder in the File Explorer window.

Type a name for the file. Type the name for the file next to "File Name" in the File Explorer window. Use the drop-down menu next to "Save as Type" to select a file type to save the email.

This saves the email to the folder you selected. Alternatively, you can drag and drop the emails from Outlook to the folder you want to save them to. Method 2. It's the second option in the File menu. Select "Export to a file" and click Next. Use this option to export your email messages to a local file on your computer. Select "Outlook Data File. This option exports your email folders as a. Select a folder to export and click Next.

Click the email folder you want to export. This is the folder that will be exported as a. To select all emails, click your root email address at the top of your list of email folders.

Click Browse. It's to the left of the "Save exported file as" field. The primary reason to use PowerShell is that you can quickly enable the archive mailbox for all users in your organization. The first step is to connect to Exchange Online PowerShell. After you're connected to Exchange Online, you can run the commands in the following sections to enable or disable archive mailboxes. Run the following command to enable the archive mailbox for all users in your organization whose archive mailbox is currently not enabled.

Run the following command to disable the archive mailbox for all users in your organization whose archive mailbox is currently enabled. When an archive mailbox is enabled, users can store messages in their archive mailbox. Users can access their archive mailboxes by using Microsoft Outlook and Outlook on the web. Using either of these client applications, users can view messages in their archive mailbox and move or copy messages between their primary mailbox and their archive mailbox.

Users can also recover deleted items from the Recoverable Items folder in their archive mailbox by using the Recover Deleted Items tool. For a list of Outlook licenses that support In-Place Archiving, see Outlook license requirements for Exchange features. Archive mailboxes help you and your users to meet your organization's retention, eDiscovery, and hold requirements. For example, you can use your organization's Exchange retention policy to move mailbox content to users' archive mailbox.

When you use the Content search tool in the Microsoft compliance center to search a user's mailbox for specific content, the user's archive mailbox will also be searched. And, when you place a Litigation Hold or apply a retention policy to a user's mailbox, items in the archive mailbox are also retained. If the deleted archive mailboxes need to be recovered, the Microsoft support team can perform this recovery.

A recovered archive will contain all of the mail stored in it at the time it was deleted. Administrators have 30 days from the time a user's mailbox is deleted to request an archive mailbox recovery. After 30 days, the archive mailbox is not recoverable. Archive mailboxes in Exchange Online Archiving are replicated to multiple database copies, in geographically dispersed Microsoft data centers, to provide data restoration capability in the event of a messaging infrastructure failure.

For large-scale failures, business continuity management is initiated. To view feature availability across plans, standalone options, and on-premises solutions, see Exchange Online Archiving service description. Skip to main content. This browser is no longer supported. It archives data from Office mailboxes, groups, public folders, shared mailboxes, and archive mailboxes. To understand the actual working of the tool, users can download and install the free version of the tool from its official website.

This way, you can archive emails in Office within a minimum possible time with full flexibility.