Administration how does it work

Depending on the sector and company, you may also carry out the following duties: use a variety of software packages including Microsoft Excel, Access and Powerpoint to manage data and produce documents and presentations use content management systems CMS to maintain and update websites and internal databases manage and maintain budgets and carry out invoicing sort and distribute incoming post and organise and send outgoing post this may involve the use of a franking machine recruit, train and supervise junior staff and delegate work as required manipulate statistical data arrange in-house and external events arrange training for staff members.

Salary Jobs in the media, not-for-profit sectors and small organisations are at the lower end of the pay scale. Employment in banking, finance, property and law firms tend to be at the upper end.

Income figures are intended as a guide only. Working hours A working week typically ranges between 35 to 40 hours, with the working day usually taking place between 8am and 6pm. What to expect Work is almost entirely office based and the need to travel is uncommon, though may be required occasionally depending on the sector you work in. This is traditionally a female role and the majority of secretarial jobs are still held by women. The nature of the role is to support colleagues and projects rather than to take the lead on projects yourself, which may become frustrating.

The role can be stressful at times, since the work is always focused on the needs of the manager or team. Deadlines may be imposed suddenly, demanding flexibility and reprioritisation of workload. Jobs are available in all areas of the UK and opportunities are widespread.

Qualifications Varying levels of qualifications are required for this role, depending on the employer and sector. For roles with more responsibility, the following degree and HND subjects may increase your chances: business or management business with languages government or public administration law secretarial studies.

Skills You'll need to have: strong organisational skills presentation skills and attention to detail the ability to plan your own work, use your initiative and meet deadlines the ability to manage pressure and conflicting demands, and prioritise tasks and workload the ability to accept and understand instructions oral and written communication skills tact, discretion and respect for confidentiality a pleasant, confident telephone manner teamworking ability reliability and honesty project-management skills a foreign language may be required in some roles.

Work experience Relevant experience is often more highly valued than secretarial qualifications, although excellent IT and typing skills a minimum of 45 words per minute is usually required will always be an essential requirement. Employers As secretarial and administrative work is so diverse, employment can be found in virtually all sectors, including: academic institutions, including schools, colleges and universities creative industries, such as advertising or publishing government hospitals and general medical practices legal and financial services management and strategic consulting marketing and communications private companies property public organisations, including local authorities and charities retail and leisure companies.

Look for job vacancies at: Jobs. Professional development Initial training usually consists of being taught company policies, procedures and systems. You can undertake relevant qualifications including various NVQs, certificates and diplomas in subjects such as: audio transcriptions business and administration IT typing.

Career prospects You can develop your career in a number of ways. How would you rate this page? Within some organizations, arts administrators are responsible for the performers and artists, public relations, marketing, as well as writing reports. There are nearly 3, administrators in the English Wikipedia. University Department Administrators play a vital role in their institution. There are two types:. University department administrators are the main point of contact for both students and staff.

They take care of finances, including financial planning and monitoring. What is an administrator? Definition and examples An administrator is a person who ensures that an organization operates efficiently. An administrator is an organizer In companies, administrators devise short- and long-term plans that establish a clear set of goals and objectives.

Clerical level administrator An administrator may be somebody who is responsible for the smooth and effective running of a single office. They may promote or demote members to or from moderators, and manage the rules.

They may also create sections and sub-sections, and perform any database operations. Some forum administrators even act as moderators. Network Administrators maintain the computer infrastructure, with emphasis on networking.

They are in charge of the on-site servers, software-network interactions, and network integrity and resilience. They are often involved in proactive work which may include network monitoring and testing the whole network for weakness.

Some install and implement updates, as well as email and Internet filters. This gives an indebted company vital breathing space to consider its future free from the threat of an impatient creditor commencing legal proceedings. An exit out of administration can then be planned. Even for companies who are currently experiencing financial distress, there may be a good business at the heart of it all. Debts build up through a variety of reasons including poor decisions made at the start of trading, suffering significant bad debt, or over-committing financially by either entering into a costly lease or high-interest loans.

It may be that when you strip this away, the core business model is sound and generating more than enough money to sustain a pared back version of the current enterprise. If the company has consistently predictable cash flow , a healthy level of assets, and a good volume of sales transactions, then there is a possibility that the administrator will be able to raise enough money to pay a significant portion of the debt, or otherwise come to a formal agreement with creditors without having to liquidate the business.

A CVA gives a company the opportunity to restructure existing liabilities, exit unprofitable elements of the business, and renegotiate lease agreements. Some debt will be written off while the remaining portion will be paid back through a series of affordable monthly payments. Once a CVA is entered into it becomes legally binding on both sides.

Alternatively, the administrator may decide to recommend a pre-pack administration sale, in which the assets and business of the old company are sold to a new company which may or may not be owned by the directors of the existing company. As the debts remain with the existing company, then newco is able to trade with a clean slate financially. Before a pre-pack sale can be executed the administrator must be able to demonstrate that this option is the most beneficial for creditors and would result in higher returns than any alternative procedure.

Office administrators may be asked to research new software the company is considering using or to analyze data for staff. For example, when preparing a presentation for a meeting, the office administrator may need to demonstrate company growth by comparing current year statistics with data from previous years.

Office administrators are tasked with completing assignments that require a strong attention to detail, such as booking travel arrangements, entering data and proofreading documents. The type of work these professionals do may change daily. Office administrators need to be able to adapt and rearrange their day to give assistance where the need is greatest. For example, they may be asked to postpone working on routine data entry to provide administrative support for a department to meet a deadline.

Office administrators typically work full time in an office environment, though some may work part time. They work in a variety of industries, such as education, healthcare and business. Office administrators spend much of the day sitting at a desk and using company equipment, such as computers, phones, printers and scanners.

Use these steps to obtain a position as an office administrator:. Applicants to office administrator positions should first earn their high school diploma. If their high school offers it, they should take office skills classes and specialized computer classes in word processing, spreadsheets or database management.

Technical school classes or certification programs can help candidates gain the skills necessary to perform the duties of an office administrator. Research open office administrator positions in your area, and update your resume and cover letter to highlight skills most relevant to these job descriptions.