Why secretary job
It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers. Given these responsibilities, the Secretary often acts as an information and reference point for the Chair and other committee members: clarifying past practice and decisions; confirming legal requirements; and retrieving relevant documentation.
This can become a time-consuming role. Some management committees have more than one person with formal responsibility for secretarial tasks e.
Others delegate some of the administrative responsibilities to volunteers outside of the management committee to reduce the burden. The Secretary then ensures that their responsibilities are met, but will have less involvement in actually carrying them out. Each Management Committee will have its own way of doing things, and the way in which work is shared out can also depend on the skills, interests or amount of time that a person has to offer.
Always ensure that the role description for your Secretary matches the current dynamics of your organisation. More on governing documents More on charity law More on company law. Use the links below to access further articles and resources which will help you understand the role of the Secretary and prepare your own role description or person specification:. If your organisation is incorporated as a limited company e. Where do you see yourself in five years time? Can you tell me a little about your working experience?
How do you imagine a typical day in work? Can you work with MS Office? What are your strengths and weaknesses? Would you mind accompanying your boss on a business trip? Do you have any questions? Some women want to become secretaries since they believe it is an easy job—sitting on a phone, greeting visitors, drinking coffee… While some personal assistant jobs really look like that, you should not refer to it while answering this interview question. Motives the interviewers want to hear Interviewers want to hear that: You want to have this job, because you believe you can bring some value to the office as a secretary.
You have good communication skills, you are friendly, and people feel good with you. Simply you believe you can do a good job as a personal assistant. You believe they would benefit from having you on board… Sample answers I enjoy talking to people, and I love to be responsible for organizing and scheduling things for someone.
Since it may seem like a difficult answer to encapsulate, offer a pithy reply before following up with other honest boasts during the question and answer section of your job interview. You may want to sharpen your interview answers with the skills that Indeed says secretaries need to perform these duties well. They include:. The depth, variety and pace of a secretary's job can largely depend on the size of the business and her relationship with the boss. In time, many secretaries function as the boss's right hand and de facto vice president who has input on every decision, from selecting inexpensive company giveaways to evaluating whether it's smarter to renew an office lease or relocate.
Given their wide-ranging responsibilities, it's no wonder that many secretaries have insisted — and many employers have acquiesced — to refer to their secretaries as administrative assistants. Semantics aside, the role itself is celebrated on a Wednesday during the fourth week of April, during Administrative Professionals Week, just as it has been for decades. Granted, it can be a subtle difference, and many recruiters appreciate enthusiasm.
So, develop an answer that encourages the recruiter to envision you in the role and how that positive picture would benefit the company. Instead of addressing every secretarial duty, reread the job description and isolate a theme — a main message — that you believe will resonate with the recruiter.
The imagery and enthusiasm are unmistakable in these answers. You should have other opportunities to be a little boastful during the interview, too.