Outlook connector how does it work

Additions or changes made in Outlook are synchronized in real-time on the server without requiring the user to perform manual synchronization. It supports Outlook's delivery confirmation and "Send Immediately" functions. Large business collaboration features without complex and expensive professional IT support requirements.

Simple to install, configure, and maintain without the need for extensive computer background or expensive certifications. MDaemon Connector's Out-of-Office Assistant makes it easy to create and enable vacation messages or auto-responders. You can enter a start and end date to automatically enable and disable your auto-responder. You can also enable mail forwarding to forward messages to one or multiple email addresses. Options for sharing vary from only showing the availability of the information to allowing complete control to add, change and delete.

When setting up sharing permissions, you can apply the permissions to the current folder and, optionally, all of its subfolders. Use the thumbs-up and thumbs-down buttons to flag messages as spam or non-spam. Flagged messages are fed to MDaemon's Bayesian Learning engine , which helps train the spam filter to become more accurate over time.

Licensing and pricing designed for flexibility and affordability. MDaemon Connector for Outlook includes one year of Software License Renewal, providing free upgrades to the latest product versions for the duration of the Software License Renewal term. MDaemon Connector is localized in multiple languages.

Service Support Forum. Affiliates and Resellers. Email Tips. Email Marketing. Outlook Programming. Email Autoresponder Overview. Address Collector Tutorial. Outlook Add-ins - Showcase. To have a different Reply-to information, check the box and enter a different From name and email address.

When composing or replying to an email, you may need to sync your personas if you do not see them under Accounts Outlook and older or under From Outlook and newer. Confirm your account is in the Personas list. If your persona is not listed, you need to add a persona. In Outlook, you can assign categories to email messages, contacts, tasks, and appointments. These categories are synchronized with your account and appear in Zimbra with colored labels known as tags.

You can use categories to organize and find particular items. One item can belong to multiple categories. The mail appears grouped by category in the Content pane. A rule consists of one or more conditions that an email must satisfy, and one or more actions that will be applied when it does.

For example, you can select from the following actions:. Zimbra Server Rules are executed by the server even when your Outlook is not running. For this reason, server rules are generally the preferred way to automate email management, and ZCO disables Outlook rules by default.

In the Select condition s section, select the conditions that the message must match. As you select the conditions, they display in Edit the Rule Description section.

If the condition you selected requires a value, such as with specific words in the body , you must enter the values or parameters for the condition:. In the dialog that opens, enter, add, or select the value s or parameter s for the condition and click OK. In the Select actions section select an action to take. Selected action appears in the Edit the Rule Description section. If the action you selected requires a value, you must enter the values or parameters for the action:.

In the dialog that opens, enter, add, or select the value s or parameter s for the action and click OK. In the Select exception s section, select the exceptions that the message must match. As you select the exceptions, they display in Edit the Rule Description section. If the exception you selected requires a value, you must enter the values or parameters for the exception:.

Select whether to apply the rule to messages that meet Any condition or All conditions. While the server runs your selected rule on a folder, a progress dialog shows you how many emails have been processed and affected. You can stop the rule from running by clicking Cancel in the dialog.

When all the emails in the folder have been processed, you will be shown a summary of the run. Click OK to acknowledge and close the dialog.

You can share your email, address book, calendar, tasks, and notes folders with others either in your organization, external guests, or the public. When you share your folder, you identify whether to share your folder internally, externally, or to create a public share. You select the types of privileges to grant to internal users. External share : External users can see your folder using their email address and a password that you assign.

External users cannot make any changes to the information they view. Public shares : Anyone can see your folder using its URL. Viewers cannot make changes to the information they view. Roles are preset combinations of access privileges.

The access privileges are defined as follows:. The grantee has the same access to the folder as the owner. By default, the grantees and access privileges assigned to a folder only apply to that folder and not to any folders stored inside the folder child folders. The Inherit permissions from parent option in the Sharing tab allows you to apply the same grantees and access privileges as the parent folder.

This option enables you to assign grantees and access privileges to multiple folders without setting up individual shares for each one. In the Search field, start typing a name to show the access list. Make sure you select the Address Book from which you want to search.

Can create, read, edit, and delete items; can also administer a folder and act on workflow items. Has read-only privileges. But if you want to have the same permission level as the parent folder, check Inherit permissions from parent.

In the Password field, type a password for the person to use for accessing this shared folder. Click OK. The permission level is Reviewer and cannot be changed. An option Public appears in the Sharing tab. Select the name and change the permission levels. To cancel the access, select the name and click Remove. The next time a grantee syncs with the Zimbra server, the shared folder updates with new information. If you deleted access, the folder no longer appears when the grantee syncs.

If you have deleted an external or public share, the grantee cannot access the folder. These buttons also appear on the Zimbra tab and the main tab of an open message window. If you click Accept Share or Decline Share , you must confirm your action. A corresponding link is created in Zimbra Collaboration so that the same shared folder is also available in a second Outlook profile and the Zimbra Web Client.

If you choose Decline the Share , the share message is deleted after confirmation. If the shared storage is already open in Outlook, you receive a notification, and ZCO deletes the shared message. The address book dialog opens with the Global Address List displayed. Navigate to the name of the person who has granted you access.

You can also enter their email address. To see all folders in the mailbox that are shared, view the Folder List in the Navigation pane. Choosing this displays a dialog box that lists all mailboxes whose folders you can access. New listings since you last accessed Outlook appear in red.

To the left of the entry is a checkbox. You can uncheck this to stop sharing all folders from that mailbox. You can later recheck it to begin sharing. Recover Deleted Items allows you to recover deleted items. This feature, when enabled by a system administrator, is useful to recover files you have deleted.

Recovered items appear in the Trash folder, from where you can move it to the desired folder. If you want others to send an email on your behalf, then you need to add them to your list of Delegates. Once you have added a user, you can use the Delegates function to share folders, such as Calendar and Tasks from your email account. Sharing permissions and roles were described above.

You can enable multiple delegates to send an email on your behalf. These delegates cannot access your account unless you grant them folder permissions. If you forward a meeting invitation to other users, they also receive a notification for the initial meeting request. You can send an automatic response to people when you are out of the office. You can also have different responses for people who are not in your organization.

Choose this option and draft a separate message that you would like to send to people who are not in your organization. People who are neither in your organization nor save in your address book receive a different reply than people in your organization.

The Out of office message starts on the date and time you specified. External senders may not receive a response as per your choice above. You can store email messages on the Zimbra server up to the quota configured for your mailbox. Email messages, attachments to messages, address books, calendars, tasks, and the items in your Trash folder contribute to your used quota.

When you reach your quota, you may not receive new emails. Delete email messages and old calendar appointments from your account. Empty your trash after you delete items to update your storage space.

Download email attachments and save them on your computer locally. You can then remove the attachment from an email to free up space on the server. The Outlook AutoArchive function is disabled for Zimbra profiles and folders. This feature should not be enabled. Auto-archiving removes files from the server, including items shared with others.

This removal can cause data loss or problems with recurring appointments, shared objects, and historical calendar data. After you delete items, use the Refresh feature to check for the most recent quota. Please use Update event V4 instead. Updates the photo of the specified contact of the current user.

The size of the photo must be less than 4 MB. This property identifies the version of the event object. Every time the event is changed, ChangeKey changes as well. This property specifies the time zone of the meeting end time. The value must be as defined in Windows example: 'Pacific Standard Time'.

This property specifies the time zone of the meeting start time. Id of the message to forward. You can use 'Message Id' from trigger or 'Get Emails' action output. If set to true, only emails with an attachment will be retrieved.

Emails without any attachments will be skipped. If set to false, all emails will be retrieved. Search query to filter emails. Email address to send mail from requires "Send as" or "Send on behalf of" permission for that mailbox.

If set to Yes, then the email body is hidden and only message card is displayed. Email clients which do not support actionable messages will display HTML message regardless of the parameter value. Please use When a new email arrives V3 instead. This operation triggers a flow when a new email arrives. It will skip any email that has a total message size greater than the limit put by your Exchange Admin or 50 MB, whichever is less.

It may also skip protected emails and emails with invalid body or attachments. This operation triggers a flow when a new email arrives in a shared mailbox. Please use When a new email arrives in a shared mailbox V2 instead.

Please use When a new email mentioning me arrives V3 instead. This operation triggers a flow when a new email mentioning me arrives. Please use When a new event is created V3 instead. Please use When an email is flagged V4 instead. Please use When an event is added, updated or deleted V3 instead. This operation triggers a flow when an event is added, updated or deleted in a calendar. V3 This is not available in Mooncake.

Please use When an event is modified V3 instead. Please use When an upcoming event is starting soon V3 instead. Importance of the received email "Any", "High", "Normal", "Low". The response type of the event none, organizer, tentativelyAccepted, accepted, declined or notResponded. A unique identifier for an event across calendars. This ID is different for each occurrence in a recurring series.

User email address. User tenant ID. The value is the tenant id of the user for both individual users and the members in Distribution Group or Mail Enabled Security Group. User ID. The value is the user id for both individual users and the members in Distribution Group or Mail Enabled Security Group.

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Contents Exit focus mode. Office Outlook Microsoft Office is a cloud-based service that is designed to help meet your organization's needs for robust security, reliability, and user productivity.

This operation creates a new contact in a contacts folder. Body ContactResponse. This operation creates a new event in a calendar. Body CalendarEventBackend. This operation deletes a contact from a contacts folder.

This operation deletes an email by id. Operation ID: DeleteEmail. This operation deletes an event in a calendar. Export the content of the email in the EML file format. Operation ID: ExportEmail. Export the content of the email. Find meeting time suggestions based on organizer, attendee availability, and time or location constraints Parameters Name Key Required Type Description Required attendees.

This operation updates an email flag. Operation ID: Flag. This operation flags an email. Forward an email. Operation ID: ForwardEmail.