Email communication tools

When Ray Tomlinson invented the email in , little did he know that it would be the start of one of the most widely used communication tools in human history. Today, the email is perhaps the most popular communication channel in the corporate world. Everyone in an organization typically has an email address, from the company president down to the lowest ranking employee.

Part of the popularity of the email may be attributed to its strengths as a communication tool, such as:. Obviously, companies assign email addresses to their employees for free. Organizing emails is a lot easier than paper. You can store email messages and attachments safely, logically, and reliably. Once you have created an email account, you can start sending and receiving email messages. You can also access data storage and contacts quickly and easily. You can send a message within a click of the mouse.

Anyone can access their email inboxes anywhere in the world, as long as they have a computer or mobile device that can connect to the internet.

The email has replaced traditional snail mail as the preferred means of communications in the corporate world, and outside of it for that matter.

That indicates tons and tons of paper conserved because of the decreased demand for snail mail. The email can be used in multiple ways. Did they just look down at their shoes until it was their turn to be served? Did they bring along a book or a magazine, anticipating having to wait in line? In many ways, much of our day-to-day communication is still all about email. But at some point, we might need to ask ourselves if this is the most effective way we could be communicating.

Are we really engaged with the email we're reading while waiting in line at Panera, or are we just going through the motion of opening it? Are we gaining any knowledge or are we just doing it to get rid of that annoying notification icon? Ving digital packets enhance existing communication platforms to make information sharing feel like less of a nuisance and more productive.

Start knowing and stop just doing. A lot. So, in the spirit of reminding ourselves how much we and the entire world use email, check out the following twelve email statistics:. How many of those messages are being seen? That's a lot of doing and not a lot of knowing. Vings are trackable so you know when your information has been delivered, and when it was viewed. Let's be honest. You aren't engaged with all 75 of those emails.

At most, you might skim the majority of them and flag a few for later. Ving analytics show real-time engagement with each component of your digital packet, so you always know what part of your content was skipped over. Vings can be shared with anyone, anywhere and viewed on any device. Post your Ving's short URL to your social media site, share it in an email, put it in a company portal — the possibilities are endless, and so is the engagement.

Despite the fact that standard email has not changed much in the past twenty years, it is still a very popular communication tool, especially in business. Enhance your communication tools for business with Ving and start closing your communication engagement gap today. One of the biggest problems I've had with safety training platforms is making the training easily accessible on mobile job sites, making it easy to upload in-house training, and technical issues with outdated software.

Always sign off with your name at the end of your message. For your closing, something brief but friendly, or perhaps just your name, will do for most correspondence:. For a very formal message, such as a job application, use the kind of closing that you might see in a business letter:. Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. This can be useful if you want to convey the same exact message to more than one person.

In professional settings, copying someone else on an email can help get things done, especially if the person receiving the copy is in a supervisory role. For example, copying your boss on an email to a non-responsive co-worker might prompt the co-worker to respond. Be aware, however, that when you send a message to more than one address using the Cc: field, both the original recipient and all the recipients of the carbon copies can see all the addresses in the To: and Cc: fields.

Each person who receives the message will be able to see the addresses of everyone else who received it. The only recipient address that will be visible to all recipients is the one in the To: field. Think about your message before you write it.

First, decide on the purpose of your message and what outcome you expect from your communication. You will also improve the clarity of your message if you organize your thoughts before you start writing. Jot down some notes about what information you need to convey, what questions you have, etc. You can try brainstorming techniques like mapping, listing, or outlining to help you organize your thoughts.

Reflect on the tone of your message. When you are communicating via email, your words are not supported by gestures, voice inflections, or other cues, so it may be easier for someone to misread your tone.

For example, sarcasm and jokes are often misinterpreted and may offend your audience. Similarly, be careful about how you address your reader. Strive for clarity and brevity in your writing. Have you ever sent an email that caused confusion and took at least one more communication to straighten out? Miscommunication can occur if a message is unclear, disorganized, or just too long and complex for readers to easily follow.

Here are some steps you can take to ensure that your message is understood:. Format your message so that it is easy to read. Use white space to visually separate paragraphs into distinct blocks of text. Bullet important details so that they are easy to pick out.

Use bold face type or capital letters to highlight critical information, such as due dates.