Business expense software solution

Both the platform and the app for iPhone and Android mobile devices make it easy for employees to report their expenses seamlessly. Circula is optimized for German legislation, but localizations for other European countries are also available. An interesting feature is the Circula Benefit, a corporate benefit program based on lucrative tax benefits.

An integration with TravelPerk is available to make travel expense reporting easy too. Pros: corporate benefit program, optimization for country-specific compliance in Germany and other European countries. Some of the key features include the possibility of a custom system configuration, deadline notification, and photo upload using their app. Free trial not available. Get real-time insights by combining credit cards, expense reimbursements, invoice management and automated accounting in one platform.

Spendesk also offers automated accounting tasks, such as reconciliation, to avoid double entries, and rules to map expenses automatically. An interesting functionality is their virtual credit card service and their subscription management, which offers a clear overview of subscriptions and allows you to pay with virtual cards. Pros: scalability, company cards, ideal for small to mid-sized companies. Pricing: on request. Free demo available. Expensya is an expense tracking software used by all types of businesses—from freelancers to big corporations.

Some of its features include dedicated options for daily allowances, self-managed expenses, invoicing, and smart recognition technology for retrieving data.

Mileage expenses can be calculated automatically for all means of transportation, including bicycles. A great feature about Expensya is that it allows you to archive receipts electronically with legal value. Expensya offers solutions for three profiles: freelancers, mid-market, and large companies. It can be integrated with TravelPerk to make your travel expense tracking even easier.

Special rates on request. Payhawk offers an integrated experience which allows you to combine credit cards, payments, expenses, cash management, and pre-accounting information. With Payhawk you can request physical and virtual cards for your business, and even have team cards with a shared budget.

Apart from automatically importing information from credit cards, Payhawk can reconcile data automatically in more than 60 languages. Forget about paper receipts—all digital records are legally valid in many European countries. Pros: all-in-one platform, paperless solution for European companies.

Fyle is an easy-to-use solution that offers many interesting features that make the expense tracking process really simple. From automated credit card reconciliations, created using credit card feeds and bank statements, to integrating with a wide range of systems as well as productivity software. Building Materials. Business Supplies and Equipment. Capital Markets. Civil Engineering. Commercial Real Estate. Computer Games. Computer Hardware. Computer Networking. Computer Software.

Consumer Electronics. Consumer Goods. Consumer Services. Education Management. Environmental Services. Events Services. Executive Office. Facilities Services.

Financial Services. Fine Art. Food Production. Government Administration. Government Relations. Graphic Design. Health, Wellness and Fitness. Higher Education. Human Resources. Import and Export. Industrial Automation. Information Services. Information Technology and Services. International Affairs. International Trade and Development. Investment Banking. Investment Management. Law Enforcement. Law Practice. Legal Services. Legislative Office. Logistics and Supply Chain. Management Consulting.

Market Research. Marketing and Advertising. Mechanical or Industrial Engineering. Media Production. Medical Devices. Medical Practice. Mental Health Care. Motion Pictures and Film. Museums and Institutions.

Non-Profit Organization Management. Online Media. Packaging and Containers. Performing Arts. Political Organization. Program Development. Public Policy. Automation is at the core of companies' digitization processes, and its impact is felt at every level of the way companies function. As we know, it takes a lot of people to manage expense claims. From the employee reporting the expense to the accountant passing it on to the accounting team, including the manager having to approve it, the process involves the entire company chain.

Optimizing through automation means the processing time can be streamlined at every level. With automation, the company can offer employees a better experience by processing business expenses more simply, quickly, and intuitively.

The same goes for managers who no longer need to keep track of each of their teams' expenses. For the management and accounting teams, the tedious processing tasks requiring them to enter the information from paper receipts into the computer system are no longer necessary. The important data is input directly into the corresponding software and then archived. Auditors can also get a better overview of the company's expenses as a whole, and gain a better understanding of cash flow.

Finally, the company can regain control of its expense reporting policy. By automating data analysis, ambitious policies can be planned as well as a dynamic financial strategy. It's hard to calculate the ROI return on investment of digital optimization at first glance.

However, with the optimization that comes from digitizing expense claims, the collected data quickly creates value instead of representing a processing cost. Not only can managers use their working time for higher-value tasks, but automation also means the extracted data can be analyzed in far more detail.

A paperless system allows for automated data analysis and more dynamic management, turning processing costs into potential profits. Expense reporting software makes it more efficient to manage claims, especially with its automation and paperless receipts. Its many advantages include:. Expense reporting software drastically reduces the number of errors.

When reimbursements are made using paper forms, it's very easy to make a mistake when recording the expense. The software eliminates human errors by taking care of data extraction. In addition, since receipts are often lost, immediately digitizing the receipts significantly reduces this risk. In concrete terms, the software allows automatic detection of attempted fraud and anomalies by analysing trends and repeated business expenses.

The software compares the costs between employees, calculates the distances actually traveled, and can even detect abnormally high expenses such as restaurant bills which are higher than usual. The time savings made possible by software are significant, with some solutions allowing near real-time recording of expenses.

Receipts can be scanned directly by the employee, immediately after purchase. In addition, thanks to OCR technology, the information is extracted from the image in just 3 seconds. Finally, the extracted information is automatically saved to the central database.